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Day of Information
LOADING
SATURDAY
Event set up time: 7:00am
Event tear down: 9:00pm
(overnight security for vendors who book more than one day)
All vendors will enter in between Red Robin and Lucilles BBQ and leave at CPK. This will be a one-way road.
Friday vendors will be able to drive through and unload their items at their designated booth space. You MUST move your car once everything is unloaded. Please keep in mind, everyone is waiting on you in a single line.
Saturday & Sunday vendors, be prepared to hand cart your items in due to electrical in the road (this is subject to venue staffing) If you must hand cart your items in, you can park your car at the end of the road closure near Red Robin, or in the parking lot, for quickest access. Please check in with the Manager on Duty to ensure you are in the right space. Sometimes we have last minute cancellations and have to move booths around. Please be flexible with us to ensure a smooth and efficient set up for everyone.
LAYOUT
Please find a general layout below. Only Vendors who book ALL THREE DAYS, or FRIDAY & SATURDAY will receive a booth assignment prior to the event. All SINGLE DAY vendors will be showed to their space upon arrival.
CHECK - IN
The Event Manager will be present during set up and will guide all vendors to their designated area upon arrival. Please check in with the Manager before popping up your canopy. Sometimes we have last minute cancellations and have to move booths around. Please be flexible. The manager on Duty will let you know if cars may drive through the one way street at that time as well.
DISPLAY
Please review and help us meet the best quality standard for our guests:
Clean 10x10 White Canopies will be required to participate. Branded and non-branded tents must be white.
Vendors are responsible for weighing down their tents
Back walls, curtains, etc are recommended (especially for vendors who are staying set up overnight)
Professional, and creative displays only
Decorating in theme is highly recommended and more likely to draw shoppers to your booth
Linen or table cloth (required for folding or plastic tables)
NO clutter (Hide suitcases or boxes)
Bring marketing materials; giveaways, coupons, mailing list, sign in sheet, etc.
Make sure to have signage that includes your Business Name for potential media coverage
Be respectful of neighboring vendors and do not set up outside of your allotted 10x10 space.
Do not leave any trash behind at your booth location when leaving (more info on trash below)
Sorry, NO Wifi
Frequently Asked Questions
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Electricity is not available at this location. (Some exceptions)
All vendors are required to bring their own battery or solar lighting. We recommend lighting that compliments your brand and aesthetic. Don't forget a power source for your chargers! Generators are ok but must be INSIDE your given 10x10 space.
DO NOT plug into any power sources on site (i.e. light post outlets, or outlets in the plaza) unless advised by our staff.
Electric space heaters are FORBIDDEN as these units have historically blown power for up to half of the market footprint. In the event that any damage is incurred due to over usage from the event, Licensee (the vendor that has breached this contracted instruction, not In The Loop) is solely responsible for all costs associated with damage and/or repair.
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Yes. Please note that Edwards Cinemas is open to the public. There is an increase in foot traffic to the plaza area after mall operating hours have ended. We will have dedicated security to our market footprint overnight, but please be advised that the increase in foot traffic puts any items that you leave on-site at greater risk of being tampered with. Our team will do their best to avoid any issues with items left on-site. Please use your best judgement regarding items left on-site overnight. In The Loop will not be responsible for any lost, stolen, or damaged items.
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All vendors are responsible for their own trash and trash may NOT be disposed of in the
Promenade Plaza trash cans. All Trash must be disposed of at home, or in the trash compactor, located behind
California Pizza Kitchen. If vendors dispose of their trash within the plaza area, you risk not
being invited back to a future In the Loop event at the Promenade Mall and will be responsible
for any trash fees issued by Promenade Temecula management (up to $150) -
For full refund, vendors must cancel at least 30 days prior to the event date.
To receive a Vendor Credit, Vendors must notify In The Loop of any cancellations at least one week prior to the event date. (more on vendor credits in Vendor Agreement)
If vendor should cancel less than one week prior to the event date, payment is non-refundable as all funding goes toward organizing, marketing and advertising the event.